LabX Media Group is an organization that is in high growth mode, both organic as well as through a full spectrum of acquisitions. We have been ranked in Canada’s Top Growing Companies, one of only a few companies in all of Simcoe County.

Lots of exciting things going on with our company and here is an opportunity to be a part of it!

LabX Media Group is hiring a Tradeshow & Office Coordinator who will play an integral part in supporting tradeshow operations as well as the day-to-day functions of the office. This is a multi-faceted role that will support our administrative and marketing teams.

The ideal candidate will be extremely detail-oriented with the ability to think ahead and manage competing priorities, someone who is comfortable working with multiple teams and in a fast-paced environment. This is an administrative-heavy role and we are looking for someone who has excellent organizational skills and is comfortable learning in a hands-on role. This is a Monday-Friday role and is based in our Midland, ON office.

Responsibilities:

Track and coordinate tradeshow attendance, including:

• Confirm employee attendance, purchase registration passes, and book travel (flights, hotel, transportation, etc.)
• Schedule booth shipments and storage, purchasing booth furnishings and maintenance
• Handle shipments for booths, materials, and promotional items to and from tradeshows
• Maintain tradeshow spreadsheets for information & tracking purposes, advise sales & brand leaders on attendance preparation
• Work with Marketing and Finance & Accounting to track and update checklists, purchases, and budgets
  

Support office operations, including:

• Maintain inventory of office, kitchen, and cleaning supplies, building and placing orders
• Greet office visitors and manage boardroom bookings and requirements
• Communicate with maintenance services, scheduling appointments and coordinating work
• Set up mail, magazine, and package shipments, accept deliveries, and complete mail runs
• Organize and maintain magazine inventory and institution/client requests for missing or additional magazine shipments
• Complete purchases following proper internal approval and reporting protocols
• Assist with bookings and reservations for employee travel, meetings, and live-events
• Work with Finance & Accounting, HR, Marketing, and Executives on ad hoc duties
  

Qualifications:

• Previous experience in office administration is required, Tradeshow/events coordination experience is a strong asset
• Proven experience with Microsoft and Google Suite tools, and specifically proficient with Excel and Google Sheets
• Excellent professional communication and experience with a high level of phone and email correspondence
• High level of organizational, interpersonal, and communication skills
• Proven task management and prioritization skills
• Comfortable working both with multiple teams and independently
• Post-secondary education in business, office admin, events, or related fields is an asset
• G-license and access to own vehicle are required