Undergraduate Program Secretary Job at York University
Purpose:
To provide excellent administrative/reception service to the first-year Chemistry academic programs. The incumbent will also provide secretarial/clerical support for the operations of the undergraduate programs.
Education:
High School graduation with some post-secondary training.
Experience:
Two (2) years' recent-related experience including answering enquiries, coordinating academic assignments, providing front-line service, maintaining computerized records and secretarial duties in an academic environment.
Skills:
To provide excellent administrative/reception service to the first-year Chemistry academic programs. The incumbent will also provide secretarial/clerical support for the operations of the undergraduate programs.
Education:
High School graduation with some post-secondary training.
Experience:
Two (2) years' recent-related experience including answering enquiries, coordinating academic assignments, providing front-line service, maintaining computerized records and secretarial duties in an academic environment.
Skills:
- Typing 40-45 wpm accuracy essential
- Intermediate proficiency word-processing, spreadsheet, website and web-based software Excellent proof-reading skills and effective organizational skills
- Knowledge of Student Information System (SIS) or similar database
- Impeccable attention to detail
- Strong ability to provide information and answer enquiries in a clear and concise manner
- Maintain confidentiality and handle confidential information with discretion
- Ability to deal courteously and effectively with people. tact and diplomacy. good judgment and exercising initiative
- Ability to work independently
- Ability to work effectively under pressure of high volume and to perform large amounts of detailed work accurately
- Ability to conduct internet searches and use email software applications.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
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