Halifax Regional Municipality is inviting applications for a full-time, up to 18-month term Payroll Costing Coordinator in Payroll (Finance & Asset Management). Halifax Regional Municipality (HRM) is committed to reflecting the community it serves & recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

As the front-line payroll staff, this position provides subject matter expertise to Supervisors, Managers, and employees on all issues relating to management job costing, reporting, payroll and leave entitlements. The Payroll Costing Coordinator must ensure adherence to tight deadlines and comply with terms of employment, collective agreements, policies and legislation. This position plays a significant role in ensuring HRM’s assets are safeguarded by ensuring internal controls are followed and proper reports from SAP HR are generated to ensure payroll is authorized in a timely manner.

DUTIES AND RESPONSIBILITIES:

• Coordinate the daily operation of HRM’s payroll; troubleshoot and resolve issues related to the bi-weekly payroll;
• Audit and reconcile terminations, retirements and leaves of absence for the timely recovery of earnings overpayments, garnishments, advance pays and assets;
• Identify, investigate and report payroll liability claims relating to employee overpayments ie WCB and LTD; audit and identify discrepancies relating to pension and benefit arrears;
• Identify errors and issues related to benefit/pension entries. Work with Total Compensation staff to have issues corrected or to confirm zero net pays as a result of arrears collections;
• Review and confirm employee retirement calculations. Enter data in SAP and audit data to ensure correct use of wage types for the payment of all retirement allowances;
• Ensures Managers/Supervisors are notified and questioned when information received does not follow policies and procedures. Follows up to provide feedback of the outcome;
• Administer Collective Agreements, terms of employment, and benefit and pension plan entitlements ensuring correct set up of new hires, transfers, and terminated employees. Audit data provided, identify inconsistencies, errors or omissions and follow up with Mangers, Supervisors or Human Resources to correct issues;
• Audit and adjust leave entitlements such as vacation, sick, TOIL, and deferred salary leave to ensure employees entitlements are accurate;
• Perform multiple biweekly, quarterly and annual audits and investigate all data in SAP to ensure data integrity, take corrective action as necessary;
• Calculate, audit and post a multitude of payroll information adhering to strict deadlines;
• Prepare reports for distribution to ensure the timely approval of payroll;
• Analyze and authorize Records of Employment ensuring compliance with Service Canada guidelines;
• Maintain knowledge of Canadian Payroll Processes and all applicable legislation;
• Audit and analyze data for T4 processing, make necessary adjustments;
• Respond to requests to investigate the creation of amended T4’s throughout the year;
• Audit work order information provided to ensure they correspond to the attendance types indicated. Follow up with Manager/Supervisor for corrections;
• Prepare costing reports for Manager/Supervisors as requested;
• Enter labour allocations into CATS module of SAP;
• Coach and train Managers/Supervisors on the use of the SAP CO/PM job costing and SAP HR;
• Investigate/analyze information regarding WCB claims, adjust sick leave balances or top up awards when required;
• Responsible to create and maintain the official employee payroll file ensuring it is complete and accurate; ensure confidentiality and file is secure at all times;
• Ensure data in SAP/HR is accurate by auditing the data on a regular basis and processing any changes required to employee data in a timely and accurate manner;
• Responsible to identify the destruction date of payroll files according to legislation

QUALIFICATIONS
Education and Experience:

• One-year business diploma and PCP Certification from the Canadian Payroll Association.
• Three years' experience working in an automated payroll environment with experience in processing and tracking Worker’s Compensation claims job costing, administering collective agreements and an Attendance Management System.
• An equivalent of education and experience may be considered.

Technical / Job Specific Knowledge and Abilities:

• Knowledge of Collective Agreements, HRM policies and procedures, Nova Scotia Labour Standards Code, Employment Insurance Act, Canada Pension Plan, Payroll policies and procedures, benefit and pension plan entitlements, WCB, Canadian Payroll, Canada Revenue Agency Regulations, Service Canada Regulations, privacy legislation and Business Unit operating procedures.
• SAP experience.
• Proficiency with MS Office Suite.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.

HRM takes the health and safety of its job applicants and employees seriously. Where possible, recruitment testing and interviews will be done by way of phone, video conference, or other virtual means to assist with and encourage social distancing. For applicants with concerns about computer or internet access or to request another accommodation to the recruitment process, please contact your HR representative or jobs@halifax.ca.

Competencies: Analytical Thinking, Organization & Planning, Customer Service, Teamwork & Cooperation, Communication, Valuing Diversity

WORK STATUS: Term (18mths), full-time

HOURS OF WORK: 8:30 am - 4:30 pm, M-F; 35 hours per week

SALARY: NSUPE 13 Level 5, $26.90 per hour

WORK LOCATION: 40 Alderney Drive, Dartmouth

CLOSING DATE: Applications will be received up to 11:59 pm on December 18, 2022

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note: We thank all applicants for their interest, however, only those selected for an interview/assessment will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process

(positions 72283100)