Role Summary

The Intermediate Project Coordinator role focuses on assisting with day-to-day coordination, organization and alterations of project-related activities, technologies, and documentation. Majority of the day-to-day work is done at the office and requires high levels of engagement with team members and occasionally external stakeholders. This role blends traditional project coordination with technical and project-specific tasks based on the team needs.

Duties and Responsibilities

- Perform analysis of data and information through comparison, audits and clean-up using various platforms (e.g. GIS Data, Excel, project management info);
- Develop, maintain, and drive the schedule in conjunction with project management, ensures project milestones and completion dates are met;
- Oversee project reporting that accurately tracks progress, events, budget, quality, inspections and other relevant information;
- Follow up and ensure adherence to service level agreements (SLA) turnaround times and client requirements;
- Daily coordination and communication of project updates to team members;
- Develop, track, and maintenance of metrics for each phase of the project;
- Assist with and leads project meetings with internal and external stakeholders to monitor and support the project’s ongoing progression, provide scope updates, and manage expectations;
- Provide instruction, guidance and information to project team members;
- Coordinate, gather and complete any compliance documentation or applications for the team to complete work (e.g. permits, One Calls, land base requests, contractor acquisition and GIS information);
- Demonstrate leadership in health, safety and environmental protection on the project;
- Create quotes for clients for project scope;
- Perform site inspection as required to ensure scope, quality, and schedule of work adhere to our client standards;
- Research, interpret and educate on client-specific rules and regulations surrounding assets or projects;
- Create resources and tools to be used by the team (e.g. dashboards, reports, web maps, etc.);
- Deliver completed projects to clients, including presentation of the findings;
- Use technology to streamline and submit information to internal and external clients (e.g. Excel reports, run scripts, SQL queries, project management tools, etc.);
- Research and develop new processes and technology;
- Uphold and promote adherence to Training, Operating and Health & Safety Procedures;
- Other duties as required.

Experience, Knowledge, Skills and Abilities:

- 3-5 years of experience in project coordination or telecom-related work. (telecom experience expected);
- PMP, MBA, P.Eng, P.L., PTech, AScT, CET, CTech designations (not required, consideration for advancement to this position) or equivalent combination of experience and training;
- Intermediate cross-functional ability in both technical and delivery/coordination skill sets.
- Intermediate understanding and application of industry specifications and standards;
- Experience working with Google Suite (Gmail, Google Meet, Google Sheets, Google Drive) or equivalent Microsoft apps;
- Displayed knowledge & skills or equivalent expertise of an intermediate level;
- Experience creating intermediate-level dashboards, reports, and summaries for external clients;
- Experience creating, tracking and maintaining project-related metrics and KPIs;
- Proficient in project management software tasks and functions at an intermediate level;
- Can independently run the tasks and operations of a small to medium-sized team;
- Propose strategies to avoid duplication of work, minimize processing times, and reduce cost;
- Propose, document, and maintain continual process improvements to internal standard operating procedures and forms and training guides;
- Able to guide teams to deliver on quality and scheduling goals;
- Highly organized, time conscious and focused on results;
- Ability to manage multiple, ongoing projects and provide weekly status updates;
- Strong problem-solving skills and the ability to think things through to arrive at a solution;
- Ability to work efficiently on time-sensitive projects with changing deliverables and priorities;
- Team player with well-developed interpersonal skills who is comfortable in a cross-functional, diverse team environment;
- Courteous and amiable customer service approach to the public.

About us:

Encepta is a Canadian company with specialized expertise in the telecommunications contracting industry. Encepta offers end-to-end infrastructure planning, design, and data collection services, which unify network data for telecoms, utilities, and municipalities. We are a hybrid of experienced and innovative problem solvers, new grads, and young professionals, all with a customer-centric attitude.

We have the culture, heart, and soul of a tech company, and we thrive on multi-faceted projects, where we can apply that spirit to an often antiquated contracting industry. We take a systems integration approach to major infrastructure design and build projects, combining the right technologies with industry knowledge to ensure recurring success for our clients.

Our Purpose:

Steer innovation for deployment of essential connectivity services.

Our Service Commitment:

Make the hard things easy for everyone in our complex and time-sensitive marketplace.

How Do We Do That?

We immerse ourselves in our client’s challenges by applying our experience, solving problems, and integrating technology solutions. This approach is paired with our core values. We live and breathe our values: they form our foundational beliefs and serve as a guiding framework for our actions.

- Be Curious
- Take Pride
- Work Together
- Get it Done
- Do The Right Thing

How We Give Back To Our Team:

As one of our ongoing corporate goals, we are committed to building a place where people love to work. Not to brag, but some of the things we have accomplished so far are pretty cool. Take a look at some of these perks our team currently enjoys:

- Very Flexible, Hybrid/Remote work.
- Our own internal podcast: EncepTALKS.
- Office spaces in Victoria, Vancouver, Burnaby, Edmonton, and Calgary with plans to expand across Canada.
- RRSP matching program.
- Active lifestyle/fitness incentive plan.
- Mental health awareness focused lunch and learns.
- Excellent extended health, dental, vision and wellness benefits.
- Flex Days, Company Winter holidays, and Sick days, in addition to vacation time.
- Lots of lunches on us.
- Monthly Town Halls with employee recognition built in.
- Professional development budget.
- And much more!

How We Give Back To Our Communities:

As a facilitator to essential connectivity services like internet, phone, and utilities, we understand how important it is to make sure our local communities are taken care of and that we stay connected with them. Encepta has built a donation system into our monthly value awards, so each month we are able to donate to charities of our employees choosing.

We also understand that our communities are diverse and rich and culture, and that builds for an even stronger team at Encepta. We are proud to say that Encepta is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of their identification with any of the protected groups within the Human Rights Code. Encepta is committed to strengthening the diversity and inclusion on our teams through hiring individuals within the BIPOC communities and making informed business decisions guided by the Truth and Reconciliation Commission of Canada.

Job Type: Full-time

Please Note :
sjcstudios.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, sjcstudios.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.