HR OFFICE ADMINISTRATOR Job at Georgian College
HR Office Administrator
( Job Number: 513-22 )
Department: People and Culture (Human Resources)
Campus: Barrie
Posting Date: December 22, 2022
Effective Dates: January 2023 – March 31, 2022
Salary Range: $60,940 – 76,176
Hours: 37.5 hours per week
Classification: Administrative
Status: Contract Admin
This is a contract position.
Located in Barrie and reporting to the Director, People and Culture, the incumbent provides administrative support and department and office coordination across the human resources department. They will act as the first point of contact in the department for external inquiries and provide frontline customer service at the front desk. The incumbent will oversee communications within the human resources department internally and externally to college partners. They will identify needs, develop communications and determine the best method for communicating including updating and maintaining the employee portal pages. Specific duties include, but are not limited to:
- Acting as the first point of contact for the department for HR related inquiries; provides information and triages questions to the appropriate areas within the department
- Managing the HR Services Email inbox, main phone line and front desk
- Providing oversight of co-op students including involvement in hiring, providing onboarding, demonstration of department systems, processes, policies and procedures, assigns work and verifies work where required
- Monitoring office supplies; orders inventory as required and reconciles departmental spending and pcard purchases.
- Ordering and ensuring existing and new staff have laptops, name tags, office equipment, furniture, etc.
- Coordinating photocopier repair and shredding as needed
- Filing documents as requested by department members into employee files
- Supporting meeting logistics and space requirements for department
- Overseeing archiving of both paper and electronic files
- Organizing and maintaining electronic internal drives and folders
- Supporting HR related events, activities and special projects, as needed
- Creating and sending communications on behalf of the HR Department; creates Staff News Articles as requested
- Updating, coordinating and maintaining the HR Services portal pages including developing and posting communications
- Coordinating the college response to ListServ inquiries
- Supporting internal HR communication within department (eg. Onsite days of all staff; office sharing, etc)
- Preparing employment letters for college staff as requested
- Creating organizational charts as required. Creates and updates college senior level organizational charts and posts on the employee portal
- Managing retiree process including working with department manager on communication, gift, letter from Presidents office, etc.
- Preparing union billing as per collective agreements and on an ad hoc basis (union business/conference)
- Providing support to HR teams during peak periods (Payroll year end, T4s – processing, Taleo non-post hires, position updates, etc.)
- Providing hiring support and coordination to hiring manager for applicable postings in the HR department
- Providing back up support to Executive Assistant.
QUALIFICATIONS:
- Successful completion of a two-year diploma in Office Administration, Business or related field of study; this education should include computer courses in Microsoft Office
- Additional education or designations directly related to Human Resources would be considered an asset
- At least two-years experience in a busy, customer service office environment where professionalism, confidentiality and diplomacy were required
- Experience in a Human Resources would be an asset
- Experience should show progressively more responsibilities, experience in administrative support roles, the need for strong interpersonal skills, credibility, multi-tasking skills, previous meeting/event planning, and excellent computer skills
- Intermediate Microsoft Office Skills – Word, Excel, Teams, PowerPoint and Outlook
- Customer Service Skills
- Problem Solving Skills
- Ability to work independently as well as part of a team
- High level of demonstrated confidentiality and diplomacy
Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.
Alternate formats will be provided upon request throughout the recruitment and selection process.
APPLY NOW:
To be considered for this position, please visit our website at www.GeorgianCollege.ca and apply by navigating to About Georgian and then to Career opportunities.
Applications for this position must be received by 11:59 p.m. on January 15, 2023. While we thank all applicants, only those contacted for an interview will be acknowledged.
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