About The Salvation Army

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Vision Statement

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

Core Values

The Salvation Army Canada and Bermuda has four core values:

Hope: We give hope through the power of the gospel of Jesus Christ.
Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

To learn more about the work of The Salvation Army (TSA), check us out at: The Salvation Army - About Us.

About the Position

The purpose of this role is to provide high level executive administrative support to the Territorial Secretary for Mission.

KEY RESPONSIBILITIES:

SUPPORT SERVICES:

• Manage the schedule and correspondence for the Secretary for Mission, anticipating needs and preparing responses;
• Manage the calendar for the Secretary for Mission, and Assistant Secretary for Mission
• Coordinate travel arrangements of the Secretary for Mission, and Assistant Secretary for Mission
• Coordinate meeting logistics both in person and virtual, using Zoom or Teams
• Prepare/circulate agendas and minutes, and attend meetings as needed
• Process and track Mission Proposals using SharePoint and electronic filing systems to ensure proper approvals and signatures according to policy and delegation of authority
• Create presentations, reports and documents using all Microsoft office applications
• Distribute mail, both hardcopy and electronic
• Assist with basic research for strategic planning
• Assist with the development or editing of Mission policies to assure accuracy, best practices and compliance with organizational expectations
• Maintain stationary supplies and maintain inventory of department equipment
• Provide administrative support to the Assistant Secretary for Mission as needed

FINANCIAL SERVICES SUPPORT:

• Process all department expenditures and Business World transactions including TEM/Agresso invoices, VISA bills, Elements statements, and Ultipro.
• Receive annual budget submissions from all Mission departments, assessing compliance with territorial fiscal strategies and practices.
• Assist with preparation of budget submissions and presentation to Budget Committee
• Support department/section leads with operational matters pertaining to budgets throughout the year
• Review and analyze monthly statements to assure budget and policy compliance and investigate discrepancies
• Monitor department expenditures and liaise with finance department as necessary

STAFF PROCESSES:

• Prepare files for annual performance appraisals of all staff reporting to Secretary for Mission
• Prepare agendas for all direct report meetings
• Provide support to other administrative staff related to team building initiatives
• Organize and track staff development opportunities for all staff
• Coordinate merit increase process for all staff

COORDINATE PROJECTS UNDERTAKEN BY MISSION DEPARTMENT:

• Compile and synthesize large volumes of data, conducting research, and preparing reports as needed
• Develop and participate in communication strategies
• Manage confidential information appropriately and professionally
• Liaison with both internal and external stakeholders
• Assure project timelines and deadlines are met
• Provide support for Regional Integration Forums and Communities of Practice
• Publish information, upon approval of executive administration
• Prepare written project updates for Boards and Committees

SPECIAL EVENTS:

• Plan and coordinate Special Events such as Conferences, Leader Summits and Symposiums
• Negotiate contract venues for all Mission sponsored events and partner with external vendors when making arrangements for meetings or gatherings
• Maintain contracts for special events (e.g. rental, AV, etc.)
• Create print material to promote events including brochures etc.
• Assist with logistics at special events and meetings when required, with flexibility to travel
• Maintain project database for special events
• Other duties as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Post secondary diploma in office administration related discipline preferred
• A combination of education and 5 years administrative experience may be considered
• 5 years experience working in executive office administration
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint) and able to learn new and ongoing software systems with ease.
• Experience with organizing special events, team meetings, etc.

PREFERRED SKILLS/CAPABILITIES:

• Excellent verbal and written communication skills.
• Properly maintain workspace and reception area to reflect professional image.
• Strong team player who can remain calm in fast paced environment.
• Mature, professional attitude with a strong work ethic.
• Excellent interpersonal skills.
• Exceptionally self-motivated and directed.

Compensation

The target hiring range for this position is $48,178 to $62,085 with the ability to progress to a maximum of $74,503. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

Other Details

The Salvation Army will provide reasonable accommodation upon request. Please let us know if you have a need for any accommodation.

We thank all applicants and will contact candidates selected for next steps. Internal Applicants, please speak with your manager about your intentions prior to submitting your application.

Job Types: Full-time, Permanent

Salary: $48,178.00-$74,503.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Ability to commute/relocate:

• East York, ON: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in East York, ON

Application deadline: 2022-12-27

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