Job description

Bloom Orthodontics and Children's Dentistry is a state of the art multi-disciplinary dental practice located in Leduc, just a quick 10 minutes South of Edmonton. We have an amazing team and we love what we do!

About the Role

We are looking for an experienced office manager with exceptional leadership skills. You will directly contribute to the growth and success of our business. Our ideal candidate will be a leader to our team, business partner to the owner/operator, be proactive, extremely organized, and can problem solve on the fly while under pressure with minimal direction. They utilize a high degree of discretion, and are a team player. An independent and critical thinker with excellent verbal and written communication skills, and impeccable attention to detail. They are prepared to be challenged and have the proven ability to work effectively with innovative minds in a fast-paced environment.

Role and responsibilities include, but are not limited to:

• Calendar management for both business and personal for owner
• Complete a broad variety of administrative tasks, including: assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings; composing and preparing correspondence; maintaining contact lists; completing expense reports; and other administrative tasks as assigned.
• Manage all requests and queries appropriately with professionalism, accuracy, and a keen sense of urgency.
• Serve as a point of contact on all matters pertaining to the owner, including those of a highly confidential and critical nature. Prioritize and determine appropriate course of action, referral, or response.
• Provide a bridge for smooth communication between the owner and team, demonstrating leadership to maintain credibility, trust, and support. Coordinate executive communications, including taking calls, routing correspondence, responding to emails.

Experience and Qualifications

• Experience in a dental office
• Microsoft Office skills, especially Excel, Outlook, and PowerPoint, with an ability to become familiar with company-specific programs and software.
• Full comprehension of office management systems and procedures.
• Proficiency in collaboration and delegation of duties.

Required Competencies

• Upholds confidentiality and always uses a high level of discretion
• Exceptional attention to detail
• Ability to prioritize workload in a fast-paced environment
• Impeccable multi-tasking abilities
• Exemplary planning, time management, organizational, project management and proofreading and critical thinking skills
• Ability to be flexible and adapt to changes professionally, in keeping with the needs of the growing business
• Highly dependable and punctual
• Excellent written and verbal communication, listening, and customer service skills
• Ability to establish and maintain positive working relationships with others both internally and externally - friendly and professional demeanor
• Solid collaborator who promotes a culture of professionalism, integrity, quality, and teamwork
• Ability to assess situations to determine the importance, urgency, and risks and make clear decisions that are timely and in the best interests of the company

We thank all applicants for their interest in us; however, only candidates selected for an interview will be contacted.

Job Type: Full-time

Salary: $25.00-$35.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

Experience:

• Dental office management: 1 year (preferred)

Work Location: One location

Expected start date: 2023-03-20

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