Administrative & Constituency Assistant

Major Responsibilities

Working with the City Councillor and reporting directly to her Executive Assistant, the successful candidate will be responsible for a range of communications and outreach work in a fast paced political environment.

Job Duties

• Regularly update, monitor and manage social media accounts
• Update and maintain the Councillor’s website, including content development
• Prepare communication material including electronic newsletters, print newsletters, meeting notices, advertisements and media releases
• Draft speaking notes and briefing materials for the Councillor
• Develop and implement office Social Media strategy to increase online presence and engagement
• Liaise and maintain positive working relationships with City staff, community groups and other stakeholders
• Represent the Councillor at meetings and events
• Maintain confidentiality of personal and sensitive information
• Undertake special assignments and projects as requested

Qualifications and Skills

• Post-secondary education in Communications or Public Relations or an equivalent combination of education and experience.
• 2-3 years of experience in communications
• Demonstrated ability to develop strong working relationships with individuals and organizations
• Exceptional communication and problem-solving skills
• Ability to work quickly and effectively under pressure, set priorities, and meet deadlines
• Strategic and creative thinker
• Solutions-focused with the ability to take initiative, be resourceful, proactive and manage multiple projects
• Ability to work independently and collaboratively
• Intermediate skills in graphic design and significant experience using social media platforms including Facebook, Twitter, and Instagram
• Experience in web design and management software (proficiency using Wix is an asset)
• Experience in media relations
• Ability to work flexible hours which may include some evenings and weekends
• Experience in a political office and knowledge of York South-Weston issues and communities, as well as broader municipal issues are an asset
• Fluency in a second language is an asset

Job Types: Full-time, Fixed term contract

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care

Schedule:

• Monday to Friday
• Weekend availability

Experience:

• Political Office: 1 year (preferred)

Work Location: In person

Application deadline: 2023-06-03

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