The Administrative Assistant provides full reception and administrative support. The position is in Ottawa, Ontario.

Responsibilities

• Greet all reception visitors and assist accordingly. Ensure visitors are greeted in an efficient, courteous and professional manner.
• Answer incoming calls and direct to the appropriate person. Maintain the property phone list and update the phone system program.
• Ensure photocopiers, faxes and printers are loaded with paper and contact vendors for repairs and maintenance as required.
• Sort incoming mail, cheques, stamp invoices, scan and distribute to mail folder.
• Coordinate courier and mail deliveries and track incoming packages.
• Ensure meeting rooms are set up prior to meetings and assist staff with the cleanup following the meeting.
• Ensure all meeting rooms are properly equipped with stationery and up-to-date resources/information (telephone lists and IT guides) and that the rooms are kept in a tidy and professional condition.
• Maintain office & kitchen supplies.
• Ensure that all tenant information and contact lists are up to date
• Maintain all property level filing.

Experience and Qualifications:

• Reception and administrative experience.
• Excellent oral and written communication skills.
• Customer Service Skills
• Ability to work independently and as part of a team; ability develop/sustain cooperative working relationships with clients, tenants and internal staff.
• Ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes; ability to use initiative and self-managing skills to work independently with minimal direction and respond effectively.
• Intermediate knowledge of Microsoft Word, Power Point and Excel; advanced proficiency in spelling, punctuation and grammar
• Experience in Yardi Voyageur is an asset.

Job Types: Full-time, Part-time

Schedule:

• 8 hour shift

Work Location: One location

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